Making sure your public relations practices are responsible

Making sure your public relations practices are responsible
Written by Janice Hunt
04 November 2024

Reading time: 1,8 minutes
How can you make sure that the publicity your organisation earns adds good value?
Before that question can be answered, various systems and processes need to be an integral part of your organisation’s practices. For instance, you must be consistently delivering on your promises to your customers; have effective trouble-shooting measures in place to manage customer complaints; and pay a lot more than just lip-service to your own stated vision and values.
With those firmly in place, the next step is to ensure that your communications and public relations practitioners are first and foremost, responsible.
What does responsible public relations look like? Here are a few do’s and don’ts that will go some way to making sure that all communication from your company to customers, stakeholders, and possibly the public will clearly convey your organisation’s message – responsibly and authentically.
Unless you are in a position to employ a dedicated and experienced in-house public relations team, make sure that the PR practitioner you subcontract is, above all, responsible. Yes, you do want innovative ideas, insight into your communication needs, excellent media databases and contacts, good writing, and so on, but this will all fall neatly into place when you place ‘responsible PR’ at the top of your list of criteria.
10 things to expect from your PR team
  • Before any strategy is developed, they should conduct an analysis of your organisation’s strengths and weaknesses, communication needs, positioning in the market, competitors, future goals, past communication activities, and more.
  • They must have a sound understanding of the message your organisation needs to convey to your audience. How do you want to be received by your target market, and beyond, by the wider public?
  • With that information, a comprehensive strategy that includes deliverables over a predetermined period will need to be developed.
  • Skilled media distribution processes that do not ‘spray and pray’ – sending your press release to every media outlet without careful selection of the targeted relevant media for that specific article.
  • Excellent relationships with the media based on a reputation for sending interesting, fact-checked, well-written, not fluffy and verbose, and always relevant press releases.
  • Honesty, always, under any and all circumstances, both in their relationship with you and with the media.
  • Inspiration. Their experience and insight into communications and media should deliver bright ideas and innovative solutions to delivering your message to your target markets.
  • Knowledge and up-to-date insight into the market your organisation serves, current events, trends, and opportunities.
  • If relevant to your organisation, your PR team should be able to position your company leadership as thought leaders in your industry sector, and secure one-on-one interviews with topline media.
  • Courage and wisdom – to know how far to go to ‘promote’ your organisation or specific service or product to the media without going too far and becoming an irritation.
The PR industry has an excellent selection of highly professional and responsible PR practitioners who will do your organisation proud. Shop around for the one most suitable for your very specific needs.