Top tips for creating briefs that deliver the best results

Top tips for creating briefs that deliver the best results
Written by: Janice Hunt
Read time: 2 min 27 sec
There’s an excellent adage in Afrikaans that says, ‘Goekoop is duurkoop’ – which simply means ‘cheap is expensive’. An attempted cost-saving can often lead to extra costs in repairs or replacement or both. Likewise, limiting the time or effort spent on creating good briefs for press releases or other written communication is likely to result in far greater – and often wasted – investment in time, effort, frustration, and possibly costs, than would have been spent on creating a good brief to start with.

So having positioned briefs for writing projects alongside cheap and unbranded electrical appliances, let’s take a look at how to ensure you’re investing in ‘leading brand’ briefs from the get-go, and skipping the rewrites, misunderstandings, frustrations, tense conversations, and more rewrites that a poor or even non-existent brief can result in. Having said all that, a great brief cannot make a great writer out of a bad one; it can just ensure that your good writer delivers according to your expectations, first time, every time.
Here are our top tips on writing good to great briefs for press releases or other written items.
  • To begin, make sure you know exactly who the target market of the communication is, and then communicate that clearly to the writer.
  • Always remember that the communication is not directed at you or your boss or other random people who are not the target market.
  • Create a briefing template that provides the available relevant information to the writer. Your template can explain:
  • The main objective(s) of the communication – be specific and not vague or waffly
  • What the reader should take away from it
  • The USPs of the subject of the written item
  • Short background to the communication
  • Relevant information for the content
  • Where to source additional information, if necessary
  • Who to quote in the communication
  • Tone, for example, formal, informal, business, light-hearted, friendly, hard-hitting, etc
  • Reasonable deadlines to make sure quality work is delivered first time
You probably don’t need to fill in the whole template every time you brief as your writer may be well versed on, say, background and objectives, but a template will help to guide your thinking.
  • Put your brief in writing and not in a telephone call, which can result in misunderstanding and mishearing. A telephone call can add further content, but not the primary brief.
  • Don’t be tempted to send too much extraneous information that does not directly impact the content of the communication – it can confuse the objective of the writing, and is horribly time-consuming to plough through to source little or no information of value.
  • Encourage your writer to get in touch if further details are needed.
Now all that’s left for you to do is take the credit for communication that delivers results for your organisation, first time, every time!